Placing Material on Reserve

Overview

Course reserves are meant to provide students a low-cost alternative to course materials. Important points to remember:

Material accessed via the library was purchased or leased from vendors or is available via open access (see open access vs OER). Often times we are leasing access to updated information provided by vendors, therefore we must abide the contracts that we’ve signed with that vendor. These contracts vary in terms and must be negotiated with our general counsel before purchase. Although fair use covers a lot of ground for education, it can also be in conflict with contract terms. Therefore, it’s important to consider using links provided to current leased/purchased material rather than downloading the content and keeping it on blackboard for extended periods of time. If an item exceeds fair use, copyright fees can be paid to ensure compliance. Keeping items on electronic reserve gives the library the ability to check articles against current subscriptions and copyright in order to ensure compliance.

Electronic Reserves

1. In order for an item to be placed on electronic reserve, the Library must be provided with a clear copy of the reserve material.
2. Reserve material should be on 8½ X 11 or 8½ X 14 inch paper and should not be stapled, folded, or creased.

Traditional Reserves

1. In order for the Library to place an item on traditional reserve, instructors should give the reserve material to the staff at the Circulation Desk.
2. Material placed on reserve may be in any form (book, DVD, map, etc…). This material may be the property of the library or the instructor.
3. This material will be made available to students at the circulation desk upon request.

Required for Both Types of Reserves

Reserve material should have the following information attached:

INSTRUCTOR’S NAME
CLASS NUMBER
TITLE
AUTHOR OF THE DOCUMENT

Additional information may be required upon completion of the reserve form. A copy of the course syllabus is helpful.

Things to Remember

Placing an item on reserve may require 2-3 days, especially at the beginning of a semester. Please have the item and its associated form completed at the earliest possible time prior to its intended classroom use.  We cannot maintain a permanent reserve collection. All reserves will be returned to the instructor or placed back into circulation at the end of the semester.

Copyright Permissions Service

The Library will obtain clearance for your use of copyrighted materials that are available in the Copyright Clearance Center (CCC), but please be aware that cost limitations do apply ($150 per class per semester).

For materials that are not available via the CCC or that exceed the cost limitation, it is the instructor’s responsibility to obtain copyright permissions as needed.

For more information, visit Copyright Permission Service tab on the Faculty & Staff page.

If you have any questions, please contact Kevin Horton at 606-783-2238.

Sample Copyright Permission Letter

Below is one example of a copyright letter to be sent to the publisher for an item which needs permission from the copyright holder in order to be placed on reserve or e-reserve at the library.

Course Reserve Forms

NOTICE: Warning Concerning Copyright Restriction

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified by the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for or later uses a photocopy or reproductions for purposed in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copyright order if, in its judgment, fulfillment of the order would involve violation of copyright law.